1. inquiry letter
A letter of request, also
known as a letter or letters of interesting candidates, will be sent to the
companies. Letter of request is a letter from a prospective buyer to the seller
requesting information about the products offered. With the offer of the seller
will potential buyers will know the price, and the sale and purchase, and a
description of the goods or services to be purchased. This is the purpose of
the prospective buyer a written request to the seller.
When a prospective buyer has to know the condition of the
goods / services following the price and terms of sale and purchase, of course
he did not need to ask for a quote from the seller. Letter of inquiry required
in formal trade demand formal procedures in writing. Letter of inquiry is often
an early stage of the business transactions. Through a letter of inquiry to ask
a potential buyer or to request information about the goods or services to be
purchased. In reaction, the seller explained the things he wanted to know the
buyer, the buyer did finally order and business transactions as the top buying
and selling process.
In the letter of demand for the goods usually offer
prospective buyers ask:
1. name and type of goods;
2. special characteristics (specifications)
of goods, namely, the type, size, quality, capacity and others;
3. unit price.
4. Pieces;
5. method of payment;
6. means of delivery, and
7. ease that may be obtained by the
buyer, such as guarantees and other
2. order letter
An order letter, also known as a purchase order or PO, begins
the paper trail of a specific purchase. The objective is to provide the vendor
with detailed instructions for fulfilling an order. It also serves as a legal
record of the transaction and, consequently, should be written with care.
Your intentions need to be clear and concise. Attention to
detail is crucial. The reader will fill your order only according to your
instructions; your satisfaction will depend largely upon their accuracy.
The scope should include only the information needed to
fulfill the order. The vendor does not need to know why you are placing the
order, what it is going to be used for or for whom it is intended. The vendor
only needs to know when you expect delivery and how you intend to pay the bill.
As a guide for compiling an order letter you must fulfill:
1.
Reference to a source of information
2.
List of produk to be ordered
3. Quantity, quality,
price, catalogue number (if any)
4. Details of delivery
and payment
5.
An order number
The
order letter is used to order goods according to the amount needed by the
company either by using the official order form or not. There are two ways to
make an order letter, namely:
a. Order without using
official order form
b.
Order by using official order form
6. No. (number)
7.
Unit price
8.
Description/ items
9. Amount
10.
Quantity
11.
Delivery date
12.
Type
13.
Terms of payment
Question
Inquiry letter
1. what is the
purpose of the prospective buyer written request to the seller?
buyers will know the price, the sale and purchase,
and a description of the goods or services to be purchased.
2. what is usually
asked by prospective buyers in the inquiry letter? mention 3!
Name and
type of goods, unit price and pieces
3. What is the
position of John Lennon?
John Lennon
as a Sales Manager
4. What did Mr. John Lennon ask for?
Detail
of the product with sample, terms of payment and the price list
5. How did Mr. John Lennon know the
advertisement?
Mr. John Lennon saw the
advertisement in the “Metal Worker” a few days ago
Order letter
1. Order letter also
known as?
Purchase
order or PO
2. mention 3
guidelines for compiling order letters!
Amount,
delivery date and quantity
3. What items does the Dandy
Manufacturing want to order?
Tiny Blue Widget, Deluxe
Yellow Widget and Super Deluxe Red Widget
4. How many items ordered by Dandy
Manufacturing?
The number of items ordered
is 450 units
5. What is the
position of Jim Dandy, Jr?
Jim
Dandy, Jr as a General Manager
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